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Tracking Class and Department Lists

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Tallie now supports both Classes and Departments for accounting systems that contain both dimension lists. If your account is configured with specific integration preferences, you will be able to find additional lists such as Locations, Classes, and Departments, etc. in the Manage Lists area. This article will show you how to configure your account to track Class only, Department only, and/or both. 

Instructions For Intacct & NetSuite Users

Intacct and NetSuite users will now have a choice of which list will populate in the Department/Class field in expense item and report. For now, the company cannot choose to display both. This can be configured in Settings > Company Preferences > Features. tracking_lists.png

To track just Departments on expenses:

  • Set Require class tracking on expenses to Off
  • Set Require department tracking on expenses to Optional or Mandatory

To track just Classes on expenses:

  • Set Require class tracking on expenses to Optional or Mandatory
  • Set Require department tracking on expenses to Off

To track both, do either:

  • Set Require class tracking on expenses to Off
  • Set Require department tracking on expenses to Optional or Mandatory
  • Map each Person to a Class in the Settings > Manage Lists > People

OR:

  • Set Require class tracking on expenses to Optional or Mandatory
  • Set Require department tracking on expenses to Off
  • Map each Person to a Department in the Settings > Manage Lists > People

Tips

  • While these lists are editable in Tallie with bi-directional sync abilities between your accounting system, Bill.com and Tallie, we highly recommend that you create new information directly in your accounting system and then syncing into Tallie.
  • There is not a way to enable both Class and Department drop-down menus on a transaction.
  • It is not possible to select both Class and Department drop-down menus to Mandatory.
  • If you set both drop-downs to Optional, Class will be the list that is visible.
  • If you map People to Classes in Settings > Manage Lists > People, and you have configured the settings to display the Classes list, the Department/Class expense drop-down on the Purchases page will default to the mapped class on that person’s account (but that person can override the default setting).
  • However, if you map People to Departments in Settings, the Department/Class expense drop-down on transactions will appear empty to the user, rather than pre-populated. If the user does not provide a value for that field, Tallie will push the mapped Department by default. Similarly, any selection made here by the user will override the default mapping.
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