Menu

Exporting to BILL Follow

Tallie can export both reimbursable and non-reimbursable expenses (corporate card transactions) to BILL. This article will demonstrate the flow of expense reports from Tallie to BILL, how to mark bills as paid, how to populate the vendor field with the credit card vendor or transaction merchant, and will address multi-currency exports.

Export Settings

Review your export settings before Exporting. Once verified, you will not need to revisit this area.

  • Go to Settings
  • Click on Integration & Sync
  • Click on Export Settings

1. By default, both reimbursable and non-reimbursable expenses are set to export to BILL.
  • You may also select to export to PDF Printer or Archive (in Tallie’s history) instead. See Accessing Export Settings for more information. 
2. Reimbursable expenses are defaulted to use the Export Date as the date that appears on the bill BILL. Alternatively, you can set it to "prompt" so you have the option to select the date before exporting.

3. You can specify whether to record corporate card expenses in BILL using the transaction date, export date, or to be prompted to select a date.
Note: When “use the transaction date” is selected, the “Combine multiple charges into one bill” option will not be available.

4. For non-reimbursable / corporate card expenses, there are two additional settings:
  • Warn Exporter about Unmatched Corporate Card Merchants using Vendor List: If checked, Tallie will warn the exporter that merchant names on expenses do not match the vendor names in BILL. Admins can edit the merchant name prior to export by clicking on the expense name, and editing the expense.
  • Combine multiple charges into one bill: If checked, all non-reimbursable charges included within a report will create ONE bill in BILL. If there are transactions from multiple cards included on an expense report, the system will create a bill for each card. If this option is unchecked, each transaction will create a separate bill -- note that if you export expenses on separate bills, a Payment Account will need to be mapped to the corporate card on the Corporate Card list in the Manage List section. This account can be mapped in the Liability Account drop-down.
  • Mark bills as paid: If checked, the bills will be flagged as already paid. If unchecked, bills created in BILL are marked unpaid so you have control over when to reconcile them. When you mark bills as paid you have the option to populate the BILL vendor field with the corporate credit card vendor or the individual transaction merchant. 

Individual Transaction Merchant entered in the Vendor field:
export_bill_3.png

Please Note:  Also make sure your people and corporate cards have been mapped (if used).

Expense Workflow
  • In Tallie, go to the Export page.
  • Confirm all expense details are correct and click Export.
  • All reimbursable expenses on a report will create a bill paid to the vendor name assigned on the Person.

Depending on your chosen export settings, the non-reimbursable expenses will create one or more bills payable to the appropriate credit card vendors. See Finding Exported Data in BILL to locate your data.

Exporting Foreign Currencies

The API which connects Tallie with BILL does not support multi-currency. This means if your BILL account is set in USD, an exchange rate needs to be present to properly convert the total back to your balance sheet in the default currency. BILL requires the exchange rate to make the conversation from the Tallie default currency to the item currency payable to the vendor. Since the API connection between Tallie and BILL does not support multi-currency use and currency rates, the vendor currency will have to match the base currency set within Tallie in order for exports to be successful.

Related articles